Town Clerk

This office is often a resident’s first introduction to Hamden through the recording of a land transaction for their property, filing of vital records for their family, registering as a new voter or filing a new business trade name. The family dog is licensed here in June every year.

Duties

The Town Clerk is best described as the guardian of Hamden’s past, present and future as the keeper of the town permanent records.

Duties include:

  • Recording and processing of Hamden’s land records
  • Recording liquor permit applications
  • Recording veteran’s military discharge papers
  • Registering new Notary Publics

Registrar of Vital Statistics

As Registrar of Vital Statistics, certified copies of birth, death and marriage certificates are issued.

Chiefs Election Official

The Town Clerk is also a chief Elections Official, working closely with the Registrars of Voters. The office:

  • Administrates of oaths of office for elected officials, appointed guardian employees, and appointed members of Hamden’s Boards and Commission
  • Creates ballots for elections
  • Maintains the complex absentee ballot system
  • Submits election totals on Election Day

Citation Hearing Appeals

For information on Citation Appeal Hearings, agendas, and time details, please visit the Agenda Center.

Term

This elected two-year office is often cast in the role of public relations officer, helping to educate the public about the workings of Town Hall.

Freedom of Information

Hamden’s meeting agendas are posted in this office per Freedom of Information guidelines, and all minutes are filed for permanent public record.

Office Policies

No cell phones are allowed in office or in vault area.

Fees

  • Copies
    • Land Record Copies - $1 per page
    • Freedom of Information Copies - $0.50 per page.
  • Notary Fees - $5 per document
  • Only certified copies of vital records can be issued at $20 each - Marriage license fees are $50 as of July 1, 2018
  • RECORDING FEES CHECKS MUST BE EXACT AMOUNT. – NO CHANGE WILL BE GIVEN.
    • RECORDING FEES FOR LAND RECORDS INCREASED FROM $53.00 To $60.00 FOR THE FIRST PAGE, AND $5.00 PER ADDITIONAL PAGE PER DOCUMENT as of December 1, 2017.
    • Map filing is $20
    • Subdivision map filing is $30 as of July 1, 2018


Referendum on the Council’s rejection of the Final Report of the Charter Commission


CLICK TO DOWNLOAD THE PETITION FORM



  1. What are the Town Clerk hours of operation?
  2. Where is the Town Clerk Office located?
  3. What is the Town Clerk contact information?
  4. What is the Town Clerk Fee Schedule?
  5. Are the Land Records on-line?
  6. What is the local conveyance tax rate?
  7. What is the cost to record land records?
  8. Can you prepare a “Release of Mortgage” or a “Lien” for me?
  9. Do you have a copy of my survey or plot plan?
  10. How can I add my spouse, child, nephew, family member, etc. to my deed of property?
  11. How do I obtain a Birth Certificate?
  12. How do I obtain a Death Certificate?
  13. How do I obtain a Marriage License?
  14. How do I obtain a copy of my Marriage License?
  15. How do I license my dog?
  16. Is there a late fee for dog licenses after June?
  17. Can I register a business in town?
  18. Where are the agendas/minutes filed for Hamden’s Boards and Commissions?
  19. I want to volunteer for a Hamden Board or Commission. How do I do that, and what commissions are there?
  20. Do you have a list of Justices of the Peace?
  21. Can I register my military discharge form (DD-214) at the Town Clerk’s Office?
  22. Does the Town Clerk’s Office provide an Absentee Ballot for elections?
  23. Does the Town Clerk’s Office provide campaign finance forms for running for elected office?
  24. Can I register my new Notary License in the Town Clerk’s office?
  25. Can I get a document notarized?
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